With many new members of our campus community, we felt it was time to send out a “Campusmail Refresher.”
What is Campusmail?
Campusmail is a system at Hope for distributing email messages to large sections of the campus community. It is moderated three times per weekday by Public Affairs and Marketing. The technical side is supported by CIT.
When should I send a Campusmail?
If you have an event or information that is useful to or of interest to the greater Hope College community, you can send a Campusmail. The message must be Hope College-related and originate from a faculty or staff Hope College email address.
Who receives Campusmails?
Messages can be distributed to all employees, only faculty or only staff. There are some retirees who have elected to remain on the Campusmail system, as well. In extraordinary cases (safety alerts, weather concerns), the messages can also be distributed to students.
Regular messages to students or specific targeted groups of students (e.g., all Philosophy majors) are handled through the Studentmail system (email@example.com), coordinated by the Office of the Registrar.
How to send a Campusmail:
From your Hope College email account, send your message to firstname.lastname@example.org. Include a helpful subject line and your intended recipients (e.g., all employees, only faculty, etc.). Also include a CAMPUSMAIL DISTRIBUTION header.
Subject: Join us for Special Event on 10/1
(Send to all Faculty)
CAMPUSMAIL DISTRIBUTION (from Jane Doe)
Please join Department Name on Monday, 10/1 at 10:00 am for our Special Event. Describe more helpful information here. Check our web site for other exciting events and materials.
- Use images in emails sparingly. They are not always easily viewed on mobile devices and the contents of images cannot be searched at a later date. Additionally, embedded images can present challenges those with visual impairments.
- Only one image can be embedded in a Campusmail due to technical limitations. When used, please reduce the file size of the image to <1 MB whenever possible.
- Attachments are not permitted due to technical limitations with Campusmail. Instead, add your information to your web site or Google Drive and include a link in your email.
- Using an email platform like MailChimp or Constant Contact to draft your email and then sending a single message to Campusmail for distribution violates those companies’ terms of service.
- Consider complementary communication options. For example, events can be submitted to the Campus Calendar, announcements can be submitted to inHope and you can create images to be shared on various screens around campus. Additionally, you might consider promoting larger events on Facebook, Twitter, Instagram or your department blog.